BOOK WEDDING OR PORTRAIT PHOTOGRAPHY PACKAGES
TO Inquire about a Wedding
date or Portrait date: Contact Pensacola Photography by email
or by phone at 850-637-8734 to see if your date is available. Please
leave a message if we do not answer. Due to the nature of our
business, we are in and out of our office and away from the phone on a
daily basis. You and your phone call are very important to us and we
will always return your call as soon as we arrive back to the office,
unless of course, it is late evening. It's good to follow up your
phone call with an email to us. We are always answering emails very
late into the evening.
Dates are considered booked and
reserved upon payment and receipt of the deposit. You should book
your date as far as possible in advance so that we may reserve that
date for you. If circumstances prevent you from booking in advance, call us
anyway, as we may have the date open due to a cancellation. Upon
requesting a date, we will give you time to pay the booking deposit,
either by mailing in the deposit along with the completed
contract/terms or by credit card, but the date will not be held indefinitely.
The deposit required to book the
date is applied to the package price, and upon receipt of deposit we
will send you a statement, showing the deposit paid and the
balance due. For Weddings, the balance is due two weeks prior to the
wedding date, unless other arrangements have been made; for Portrait
Sessions, the balance can be paid at the photography appointment.
Wedding Photography:
We always welcome meetings with our clients so we can discuss
exactly what your expectations are for your wedding photography. If
you wish to review our portfolio of work, we have over 5,000 photos in
the online gallery which are representative of our style and work.
These galleries include entire wedding photography, from start to
finish, not just a select few photos. This way you have access at any
time to a large body of our work. We are always available for
unlimited consultation by email or phone also. We want to make
ourselves as accessible as possible.
If you are local or are going to
be in our area, let us know and we can arrange a meeting and sign the
contract and you can pay your deposit at that time. If you are out of
state/town, you can print the Contract and Standard Terms for the
wedding photography or complete wedding package, fill out and sign,
and mail it in to the address indicated along with the appropriate
deposit amount for whichever package you've decided upon.
We realize that it can be
difficult to contract services and make plans when you are out of
state/town, so we have tried to make it as convenient as possible for
you. When you book your wedding with us, you become our bride/groom
for that given date, and because we choose to only book one wedding on
any given date, you will have our full attention during your most
special event.
Cancellation or Date
Change: If the wedding is cancelled for any reason, the
deposit is forfeited. If the date is changed, each contract
will be reviewed on a case by case basis to determine if we can
carry the deposit forward to another date. Once your date is
booked and secured with a deposit, we will decline all other wedding or photography
requests for that date and time, therefore the deposit is
non-refundable.
We support and want to extend our
appreciation to all military personnel. If orders are changed
requiring a change in the wedding date, the deposit will be applied to
your new wedding date, conditional upon whether we have the date
available. We would ask that you provide us with a copy of your
revised orders.
Photography and Proofs:
The number of proofs you receive for your photography is
determined by the package you purchase. The packages are designed to
generally cover the amount of photography needed for the amount of
time included in the package. This is true for our Complete Wedding
Packages, Photography Only Wedding Packages and our Portrait
Photography Packages. Please review the packages carefully and book
the package appropriate to your wedding or event. If you need to
discuss exactly what will be included, please speak with us ahead of
time to make sure you book enough time for your event. For Weddings,
additional Photography time is available at a cost per additional hour.
Overtime hours can be added to your package if necessary; however it
is best to plan for this ahead of time. Overtime hours include
additional proofs for that hour, and the rates can be found on the
standard price list or by calling our office.
Depending on the season, it takes
about two-three weeks for us to get the proofs to you. Many times it
is earlier than this. If you are local, we can arrange a meeting to
deliver your proofs/proof portfolio book to you; otherwise we will
mail them by US Priority Mail to the address indicated on the
contract. Be sure to keep us updated of any address changes.
Your proofs are photographs
provided to you from your Wedding, Portrait or other Photography
session. These proofs are provided so that you may select your
enlargements and reprints from our online store, they are not
considered final prints. If a proof is not perfect, don’t worry, we
will make any corrections before printing your enlargements or
reprints. If you have questions about a proof, please ask us.
Premium wedding proofs are
individual 4x5 prints and do have the studio name printed on the
bottom front and copyright information on the back. However, you
would also have a choice to receive your Premium Package Wedding
Proofs in the form of a Custom Bound Proof Portfolio Book. Value
package, wedding package, and portrait proofs are printed in an 8.5x11
custom bound portfolio book, with (6) six proofs per page, and a
customized cover designed from selected photo(s). The proof book
itself becomes a keepsake album of the entire event. All proofs are
protected under Federal Copyright Laws. Proofs are yours to keep.
Your proofs are also provided to you for online viewing through our
online Galleries. We also own our online Storefront, so that you may
have easy access to share your proofs with loved ones/friends, and to
ordering enlargements and/or reprints no matter where you are
located. Because we provide our clients with an online Store, your
family and friends will also be able to place their own orders without
going through you to do so.
A Custom Bound proof portfolio is
a bound book of our proofs, with 4-6 proofs printed to a page, and
includes a custom designed cover. The proof book itself becomes a
keepsake album of the entire event.
Instructions on ordering
enlargements will be included with your proofs. We have a safe and
secure online shopping cart. If you prefer not to order online,
please send an email to
whitesandsweddings@yahoo.com,
and we will total your order and send an invoice either through Email
or US mail. Payment is due upon receipt of the invoice and prior to
printing and shipment of your enlargements.
Enlargements and reprints should
be ready within two weeks after you get the order to us. This may vary
due to the fact that our professional lab may be extremely busy during
peak times (wedding season and Thanksgiving/Christmas holidays), and
we may also have a heavier workload than usual during those time
periods. We will process enlargement orders in the order
received, and payment received, if enlargements are not included in
your package. If your order includes an
album, we try to have these in stock, but because these are so
varied due to enlargement sizes, etc., we may have to order the
album, and this will take some extra time to get the shipment from
the manufacturer.
No shipping charges are added to
ship your proofs or your enlargements included with your package. Any
additional orders placed separately will incur a standard
shipping/handling charge. This standard shipping/handling charge is
subject to change without notice due to increased rates from the US
Postal Service. Orders are shipped by US Priority Mail, and some
orders may be insured and require a signature upon receipt.
Alabama Beach Bride Weddings
and White Sands Weddings
Wedding Packages (complete
weddings including Officiate, Professional Photography and other
items): A Alabama Beach Bride Wedding or White Sands Wedding
is a wedding package complete with everything you need to have a
Destination Wedding. It can be as simple or as elaborate as you
like. We have several packages to choose from to suit your particular
wedding needs. Each Bride/Groom's needs are different and we
understand this and will work with you to assist you in choosing the
appropriate package that will cover your needs.
Marriage Vows/wording:
Marriage ceremonies are as varied as the brides and grooms,
and we want you to have the ceremony you desire. It is impossible to
list every ceremony option or wording here, but we will be happy to
discuss with you and tailor your ceremony so you can have just what
you want. We are a Christian based wedding company and will provide
for you a memorable ceremony. You may write your own vows and speak
them to each other by the direction of our Officiant, or our Officiant
will provide a memorable worded ceremony prepared specifically
for you. There are many
ways that friends, family and children can be involved in your
marriage ceremony. Let us know how you want them involved, or if you
aren’t sure, we can discuss it and come up with something. You may
have a family member or close friend recite readings, poetry or read
scripture during the ceremony.
Please visit our collection of Wedding
Readings and Scriptures for ideas. If
you are bringing children on either side to this marriage, from a
previous marriage, our Officiant enjoys allowing them to be a part of the Unity
Sand Ceremony that is included with our wedding ceremony we present.
Children’s vows can be included in the ceremony, as well, which may
include the presenting of a Family Medallion (necklace, bracelet,
etc.). These are all things we will discuss in detail once you book a
Alabama Beach Bride Wedding or White Sands Wedding with us. We're
here to help you make all these decisions. We've been doing this
a very long time and have many ideas to share with you.
If you would like a non-traditional
ceremony (no ring exchange, etc.) just discuss it with us. We want to
understand what you want and do all we can to make that happen, just
be sure to communicate with us so that we have a clear understanding
of the type of ceremony you want.
Bringing your own
Minister/Officiate: If you have booked one of our White
Sands Weddings or Alabama Beach Bride Wedding packages and wish to
bring your own Officiate or Minister, that is perfectly fine with us.
There will not be any discount, as we are able to keep our package prices affordable because we do
everything in-house, and since We do not have to hire an outside
minister, there is no cost-savings to us.
Outdoor weddings and weather: If you
are local, you should have another location planned, just in case it
does rain at the time of your ceremony--your home, or a friend’s home,
or a hotel/condo if you are staying at the beach. If you are from out
of State/Town and staying at a hotel, condo, you should consult with
the Owner/Property Manager, as they are used to having weddings at
their locations and many have a place indoors that could be used for a
few minutes for a ceremony, however, any fees for this are your
responsibility. In case of rain, we will be happy to work with you to
rearrange the ceremony or other portions of the event. For example,
if we have to move indoors for the ceremony because of rain, we would
be happy to do the outdoor-beach photography and bride & groom beach
stroll at another time convenient for all of us.
Locations: We can set up your Alabama
Beach Bride Wedding or White Sands Wedding at a site you have
available, at the house or condo you are renting on the beach (inform
the owner/management first), or we can use a public beach area that we
have access to. We do many weddings up and down the beaches and can
suggest locations that would be ideal and that are at no extra fee to
you. Call or Email us for these suggested areas. We do everything we
can to save our brides from having to spend unnecessary money. Some
public beach areas do require a permit and should you choose one of
these locations, you would be responsible for obtaining the permit,
and the cost would be your responsibility; however we will get all of
the details and information you need to do that. Some of the Parks
along the Alabama Coast and Florida Panhandle also have Pavilions and
other facilities that require a separate and additional permit to
reserve the pavilions for use, such as for the reception portion.
This also is your responsibility. Should you have any questions about
any locations, call and discuss this with us and we'll find out
details for you and provide you with the appropriate contact
information.
We will not knowingly set up a wedding at a site that
we know to require permits if you do not have one. We will abide by
all the rules and regulations of the public areas where the wedding is
held.
Some public areas also require a "per vehicle or per
person" entry fee. These regulations differ for each park, so once we
determine where you would like to have your wedding, we can contact
the public site for you to find out what the current regulations are
and then let you know.
For all Alabama Beach Bride Weddings and White Sands
Weddings (except the Sand Between Your Toes Wedding Pkg.) we must be
able to park a truck and trailer close enough to the site in order to
unload and transport all of the decorations and the equipment.
In
extreme circumstances, there may be an additional fee
for those locations where equipment has to be carried a long way
because we cannot get close enough to park the trailer to unload the
equipment at a reasonable distance. If you think that your desired
location might be difficult to get the equipment and supplies to,
please let us know so we can check the location out further.
We must be able to legally access the wedding site; we
will not trespass to get to the site, or will not set up a wedding on
private property without the bride/groom first having received prior
permission.
How it works: Once you book and secure
a date with a deposit, We will send you, by email attachments, more
information regarding the details of your wedding. Provide the
details to us as far in advance as you would like, but at least 3
weeks prior to the wedding date. Once we have the information we can
finalize the plans for your wedding, and inform everyone involved of
what to expect. We will forward you a wedding plan (Timeline) closer
to the wedding date for you to review. This Timeline will have very
important information and instructions for your wedding event. We can
then discuss it to make sure we have all of the correct information.
When you arrive at your Gulf Coast destination for
your wedding, please call us and let us know you are at your
destination, and please provide us with any updated cell phone or
other phone numbers where you can be reached.
You can schedule your wedding for any time of day you
want, sunrise, noon or Sunset, however, we do not recommend mid day
weddings on the beach! The overhead sunlight is extremely bright that
time of day. The best lighting is the hour before sunset. If you
want the closest time possible to sunset, we will look up the sunset
time for that date, and determine the starting time by which wedding
package you have purchased, along with how many people are involved in
your wedding (attendants, family, and events, such as reception
events). We must start early enough to be finished before dark.
Again, do not recommend mid day beach weddings, as the sun is so
bright on the sand and will cause squinting and shadowing. First and
foremost ,we are Professional Photographers and will direct you in the
best time of day for outdoor lighting.
If you purchase a wedding package with a cake
reception included, we can have the wedding outdoors and the reception
portion indoors. Your rental house might have a good area for this,
and many condo/resorts have meeting/banquet rooms you can rent for
this. If the cake reception portion of the wedding is moved indoors,
it must be an adjacent area to the ceremony. Any traveling on our
part from the ceremony location to a reception location may entail an
additional fee for time and travel. However, to avoid this, you may
consider adding and upgrade of a Value Package One or Two to your
wedding package.
If you are purchasing a wedding package, and plan on
incorporating the reception portion with a catered meal, you should
consider upgrading your package to include the Value Photography
Package 2. This will allow for more hours of coverage to cover the
additional time needed for the dinner, and the additional photographs
of the longer reception.
It is also possible, if you do want the wedding that
includes the cake service, to setup the cake service so we can get all
the photographs of the bride and groom toast and cake cutting. Then
we can pack up the cake and everything that goes with it (napkins,
plates, cups, forks, beverage, etc) and just send it with you, so you
can serve it after your dinner.
Timeline: Generally, the timeline for your wedding is
as follows:
